Senior Administrative Assistant (Level 3) (12)

BEI is looking to fill a contract position at the National Institute of Health in Bethesda, MD.

Candidates need to have strong experience in the areas of:

1. Database records, entry, and quality assurance
2. Travel planning
3. Purchasing and property management

“Travel planning and execution experience requirements: Plan itineraries and arrange for commercial, government, or contracted travel ensuring all preparations are in accordance with the Federal and State Travel Regulation”

Duties include administrative and clerical skills such as greeting and directing visitors, fielding phone calls, scheduling meetings, responding to callers, taking minutes, composing memos, transcribing, developing presentations, generating reports, and monitoring invoices and expense reports. Must have advanced computer skills to conduct internet research and perform data entry. Additional duties may include filing and faxing.

Performs administrative and office support activities that require an ability to multi-task and assist multiple NIH employees at once. More advanced computer skills are required as the assistant will be required to perform word processing, spreadsheet management, and conduct more advanced internet research. Also, reviewing and disseminating memorandums to staff; conducting documents control for routing through office; preparing purchase request for small purchases, reviewing draft policies, standard operating procedures, and memorandums for grammar and format; coordinating travel and submitting data into the NIH travel system; compiling equipment requirements for office staff (e.g., laptops, printers, monitors); preparing training requests; and preparing matrix of office needs. The position requires the assistant to perform a variety of administrative functions such as creating and analyzing written documents for dissemination to leadership, compiling information for outside inquiries and reports, and developing and maintaining tracking tools to be used for reporting data. .A high level of creativity is expected. Prior work in a scientific research environment for a large Federal agency, as well as a firm knowledge of business administration is desired.

“Travel planning and execution experience requirements: Plan itineraries and arrange for commercial, government, or contracted travel ensuring all preparations are in accordance with the Federal and State Travel Regulation”

Education and experience requirements:

A college degree or a high school diploma and four (4) years of related work experience are required for this position.

· Strong communication skills, both oral and written

· Ability to transcribe and edit documents

· Analytic, organizational and time management skills

· Ability to work independently and in a collaborative team environment consisting of a diverse population